About Us
Nazarian Law Professional Corporation is a focused, growing family law firm based in Toronto, Ontario. We work exclusively in family law — helping individuals and families navigate separation, divorce, child custody, property division, and support matters with professionalism and care.
We are a tight-knit team on a deliberate growth path, and we are building the infrastructure to match our ambitions. This role is central to that mission.
The Opportunity
We are looking for a highly organized, reliable, and proactive Legal Administrative Assistant to join our team and take full ownership of the firm’s administrative operations. You will report directly to our Director of Operations and work closely with our lawyers and CEO on a daily basis.
This is not a passive role. You will be responsible for keeping the engine of the firm running — from managing Legal Aid Ontario (LAO) certificates and billing to onboarding clients, maintaining our practice management system, and helping us build the internal processes that will carry the firm through its next stage of growth.
Full training on LAO processes, our billing systems, and internal tools will be provided. What we need you to bring is attention to detail, a sense of ownership, and the ability to work independently without being micromanaged.
What You’ll Be Responsible For
Client & Matter Administration
- Managing our internal CRM tool with detailed, up-to-date notes on every active client and matter
- Onboarding new clients end-to-end — collecting IDs, preparing and executing retainer agreements, and processing initial payments
- Opening and organizing new matters on Clio, ensuring all client information is accurate and complete
- Handling private client billing on Clio, including invoice preparation and accounts receivable tracking
- Tracking outstanding balances and implementing payment plans
Legal Aid Ontario (LAO) Administration
- Managing LAO certificates from opening to close — tracking hours allotted, monitoring certificate validity, and flagging issues before they become problems
- Reminding lawyers of their LAO allotment letters and upcoming billing deadlines
- Submitting LAO billing accurately and on time
Communications & Client Service
- Answering incoming calls and routing them to the appropriate lawyer promptly and professionally
- Managing incoming and outgoing fax communications
- Coordinating courier documents on an as-needed basis
- Managing client expectations and handling complaints or disputes
File & Document Management
- Maintaining organized digital client files in accordance with firm standards
- Managing physical files as needed (minimal volume — firm is predominantly digital)
- Managing receipts and processing incoming mail
Operations & Process Building
- Contributing to the development and maintenance of the firm’s Standard Operating Procedures (SOPs) — we have a partial foundation and need someone to formalize, improve, and expand it
- Identifying administrative inefficiencies and proactively proposing solutions to the Director of Operations
What We’re Looking For
We are open to candidates from a range of administrative backgrounds. You do not need prior LAO or legal billing experience — we will train the right person. What we cannot train is reliability, precision, and initiative.
You’re the right fit if you:
- Have 1–3 years of administrative or office coordination experience, ideally in a legal, professional services, medical, or financial environment
- Are incredibly organized and detail oriented — you track everything, miss nothing, and follow through without being reminded
- Communicate clearly and professionally in writing and on the phone
- Are comfortable learning new software quickly and adapting to evolving processes
- Take ownership of your work — you notice what needs to be done and do it without being asked
- Can manage multiple competing priorities in a fast-paced environment without losing accuracy
- Are proficient in Google Suite
Nice to Have
- Prior experience in a family law or litigation firm
- Familiarity with Legal Aid Ontario (LAO) billing, certificates, or the LAO online portal
- Experience with Clio or similar legal practice management software
- Experience building or maintaining SOPs or internal process documentation
What We Offer
- Competitive salary of $42,000 – $48,000 based on experience
- Hybrid work schedule
- A role with real ownership and visibility — you will work directly alongside the Director of Operations and CEO
- A supportive, close-knit team that takes its work seriously and looks out for one another
- The opportunity to grow with the firm — this firm is on a clear growth path, and this role is central to that
- Competitive Health Benefits Package
